Turn in Documents with Google Apps

How to use folders as student turn-in folders

Another good use for shared folders is for students to create turn-in folders for a teacher. Then to turn in an assignment, the student simply adds the document to the turn-in folder and it will be available to the teacher. Here is how turn-in folders are made and managed:

  • Have each student create a normal folder. You may want to do this all at once in a lab setting.

  • Have the students name the folder something that makes sense to them and to you. A good format might be “year-period-student-turnin”, such as “2011-03-SmithJohn-TurnIn”.

  • Now the student goes to the sharing settings for that folder.

  • The student needs to add their teacher in the “Add people” section.

  • To allow the teacher to provide feedback, notes, suggestions, grades, and such, the student should give the teacher “Can comment” or “Can edit” rights.

  • This is a one-time process the students will need to do to share their turn-in folders with you.

Now as the teacher, all of the students’ shared folders will show up in your list of shared folders under “Shared with me” in Google Drive. If you have a lot of students, this can be quite a mess. So the best thing to do now is to organize the students’ folders. This is a one-time process you will need to do at the start of the year.

  • Click in your “My Drive” section and make a folder for the current school year, such as “2012”.

  • Select that folder and now make sub-folders under it for each of your class periods, such as “Per 1”, “Per 2”, etc.

  • Now open up your “Shared with me” section where all your students’ shared folders are listed.

  • If the students have named the folders as you instructed, you can sort them by name to get them in order by class period (click the “Sort” button in the top right).

  • Now select all of the students for a particular period, and then drag and drop their folders into the period folder you created for them.

  • Repeat for the rest of your students and the periods they are in.

  • When done you will have all your students’ turn-in folders arranged nicely within period folders inside a year folder.

Anytime a student needs to turn in an assignment, they simply add it to their turn-in folder for your class period and the document will now be available for you to access.

Last modified: Monday, October 7, 2013, 9:03 AM